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Office Automation Applications

OFFICE AUTOMATION APPLICATIONS

Employee management makes it easy to check and track human resources department at the press of a button. It makes the system easy to monitor and manage employees from different location. This system helps in supervising employees work report and productivity. Our employee management system includes a time tracking system that saves both time and money. These all features help at the time of employee appraisals.

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Key Features

 Add manage employee

 Manage employees personal details, family details, Company details

 Add manage employee designations

 Check employee system backup facility and hardware details

 View and edit employee Insurance details

 Add view employee task status

 Add or check employee work report daily / monthly

 Monitor employee call register list

 Track employee related to projects / clients

 View, approve / decline employee leave request

 Give employee administrative permissions

 Monitor employee log details

 Add announcements / holidays / Birthdays / notes

 Communicate with internal messaging center

 View, edit employee payroll system

 Search employee with name, designation or place of work

 Suspend or inactivate an employee from the application

 User can edit and view employee details

 Use instant messaging system through email or SMS

 All employee details can be managed as Active and In-Active

BENEFITS

 Easy to use

 Fully customizable

 Fully scalable

 Tracks up to date work status

 Reduces TCO and increases ROI

 Ability to add employees, easily and flexibly

 Reduces HR daily work, increases productivity, employee satisfaction, and a significant cost savings

 Eliminate paper work. Go green

Task management helps to assign tasks and deadlines to employees and monitor their performance on completion of these tasks. All the tasks are assigned with a start and end date, employees update the task on completion. Administrator and employees with special administrative permissions can check the status of the task and prepare report when it is completed.

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Key Features

 Assign task to employee or multiple employee

 Track all pending tasks details, Company details

 Track all completed tasks

 Monitor Employee task status

 Track employee task work report (daily / monthly)

 Prepare report on employees performance

 Assign task with project name, URL, nature of work, start date and end date

 An approver is assigned for each employee task

 Email notifications can be send for each assigned task

 All pending tasks can be viewed country wise or location wise

 All the completed task can be closed, send for billing or can be send back to task again

 All pending work can be searched by date

BENEFITS

 Organize and plan all the task in a project

 Assign task to employees, track employee performance

 Monitor missed deadlines

 Balance team work loads, increase team productivity

 Monitor team task progress

 Improve individual productivity

 Reduce time to complete a task

 Evaluate employee performance based on task completion report

 Monitor project completion

 Improve customer satisfaction

Client management system is developed almost for any business. It is actually used to manage, store and process information on your client details. It helps to easily access and search your client details at the click of a button. Client management system is networked and can be used by multiple users. Lora’s Client management system is fully scalable and customized as per business requirements.

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Key Features

 Add manage clients and their information

 Clients can be categorized as permanent and temporary

 Group clients by their relationship and profile

 Save Clients projects information

 Accessible to employees who has customer contact

 Saves Client notes and appointments

 Reminds or send alerts of client appointments

 Search clients information in alphabetical order

 Search client information with company name, client name, contact person name, email or domain name

 Shows total number of clients

 User can suspend a client or inactivate client information from the application

 Client quotation and invoices are saved as a pdf file and can be viewed

 Client information can be edited, viewed and copied

 Follow up information can be viewed

 Instant messaging through email or SMS can be done from this application

 All Clients can be managed as Active and In-Active country wise

 Clients website URLs can be save and viewed

 Service provided information to the client can be viewed

BENEFITS

 Easy to use

 Need minimum expense and training for a non computer savvy staff

 Convenient to save all your clients information at the press of a button

 Loracan be accessed anytime, anywhere and on any device

 Accessible to employees who has customer contact

 Total clients information is saved in one application

 Helps organization to become customer focused

 No need for a full time administrator

 Ability to add clients, easily and flexibly

 Fully customizable

 Fully scalable

Contacts management system allows you to store all your contacts information in a secure location. Organize all your contacts category wise. It reminds the appointments made with your contacts.

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Key Features
Add contacts in to your contact list View and edit contact details Send instant messages to a contact through email or SMS Shows total number of contacts in your contact list Shows all contacts name in alphabetical order Search a contact name in search panel User can suspend a contact from the application Shows active and inactive contacts information

 Shows full history of phone records

BENEFITS

 Fully scalable

 Fully customizable

 Organize all your contact and company information

 Share client information with other employees

 Reminds you about appointments with your contacts

 All the contacts information can be accessed from different locations in the world

Vendor management system helps in monitoring vendors information, their products and services. Our vendor management system helps in competitive advantage as well as cost savings.

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Key Features

 Add edit vendor category

 Add edit vendors with other details

 View, edit and manage vendors information

 Add new services to existing vendors account

 Activate or inactivate a vendor in this application

 Suspend a vendor from this application

 Search vendor by name or category

 Send instant message to vendor through email or sms

 Add note to a vendors service

 Add appointment information with a vendor

BENEFITS

 Fully scalable

 Can be customized depending on business requirements

 User friendly interface

 All vendors information is stored in a place

 Saves time and money

 Can be accessed from any where in the world

Billing automation system helps in billing customer through online orders and invoices. This helps to manage the billing process with greater efficiency saving time and money.

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Key Features

 Create templates for all the services provided with their price

 Set currencies to be used in this application

 User can edit and copy a template for future use

 Add new associate services and save their information

 Create new client and save information

 Create and send quotation to client

 Add more then one services in quotations

 Modify the pricing in Quotations, set discounts

 All the quotations can be sent as a PDF file

 Track pending, closed and deleted quotations

 Follow up on Pending Quotations

 Calculate service Tax and TDS

 Create and send Invoice to client

 Add more then one service in Invoice

 Calculate discounts

 Add Service Tax details, Pan number and account number details

 Track pending, closed and deleted Invoices

 Follow up on Pending Invoices

 Generate reports

 Email notifications

BENEFITS

 Increase revenue, decrease TCO

 Enhance customer experience

 Send invoices on a timely manner

 Set discounts in quotations and Invoices to be send to clients

 Track and follow up on quotations and invoices

 Improve cash management

Office soft files backup system helps to regain every thing on the hard disk of the computer. All the backup data information is saved with a backup number. In each backup, multiple employee data can be stored. All these data can be stored for a long time.

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Key Features

 Add edit backup category for software files

 Add category abbreviations

 Add edit back up file name, category and other details

 Manage all back up data with backup number, date, enter on and other details

 User able to view and edit a back up data

 User able to search a back up data with back up file name, office locations, divisions and date

BENEFITS

 Easy to setup and automate

 Easy to install

 User friendly interface

 Fully scalable

 Fully customizable

Hardware management system gives you a detailed information on all the computer hardware assets used. You can view and check configuration of each computer, server and laptop on your network. You can tag each asset and assign that to employees. You can also track which software is installed in each computer.

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KEY FEATURES

 Manage network inventory with hardware's used by all employees

 Add manage system details with CPU configuration

 View, copy and edit system configuration of computers assigned to employees

 Add manage hardware item categories

 Add manage hardware information with purchase date, warranty expiry date, shop name etc

BENEFITS

 Track hardware in employees system

 Identify theft and loss

 Eliminate spending on unused hardware's

 Track and report on all hardware purchases

 Manage hardware inventory

 Reduce maintenance cost

 Monitor repairs under warranty

 Stay compliant with license agreement

This feature in Lorahelps manage favorites, bookmarks and links online. Favorite management is designed to help you organize and manage your browsing favorites efficiently. This saves time in seeking the URL of a useful website.

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KEY FEATURES

 Create folder to save all bookmarks and links

 Add links to the selected folder

 Search a link

 Manage edit all folders and links

 Prevents adding same URL twice

BENEFITS

 Provides online help to user with their favorite links

 Each user can see only their links

 Convenient to use a list of favorites

 Work with your favorite links from any where any time

Library management system tracks all the operations performed in a library, including number of books, CD’s, DVD’s and subscribers. Our Library management system is suitable for both small and large libraries. It is easy and less time consuming. This application helps librarians to catalogue books, CD’s, DVD’s and maintain their records of issued, reissued and overdue books. It also maintains date of issue and return of a book.

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KEY FEATURES

 Tracks number of books and subscribers in a library

 TAdd manage books categories

 Manage and edit books

 Search books by name

 Maintains book issue date, return date and overdue days

 Locates a book with in racks

 Maintains employee details who borrows the books

BENEFITS

 User friendly interface

 Subscribers can easily check availability of books, CD’s, DVD’s in a library

 Reporting of overdue books

 Cost effective

 Efficiency in speed and operation

 SElimination of duplication of Books, CD’s and DVD’s

 Security of Library

 High customer satisfaction level

 Better inventory preservation because of less handling by staff

 Time saving

 Easily locate books, CD’s and DVD’s on racks

Lora’s Insurance Management helps to save employee’s corporate insurance information in a secured way. This application is designed to track employees benefits which includes Health Insurance (individual & family), Life Insurance, Vehicle Insurance and Accidental Insurance.

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KEY FEATURES

 Enter Insurance companies name, policies and type of insurance services provided

 Manage insurance companies details and arrange them in order

 Register new employee under an insurance policy and save details

 Manage all employee’s insurance details like policy number, policy start date, renewal date, total amount covered, premium amount, insurance name and type

 Track claim status information and claim reimbursement information here

 Insurance information displayed on individual employee’s account.

BENEFITS

 Helps organization to track and record employees insurance details

 SUpdate employee with benefit details provided by their organization

 Gift health Insurance and life insurance policy to your employees and gain their confidence

 Helps employees as well as organization to cope difficult times in the best possible way

 Easy access to check claims status

 Fully scalable and flexible to modify

Reports management helps in preparing a data in a meaningful format. These reports can be presented to the end user in an easy to understand format.

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KEY FEATURES

 Client project reports

 Client project daily task report with nature of work

 Client project report with employee name, work status and time details

 Check employees work status with time sheet management

 Employee work report daily / weekly / monthly is tracked

 All reports can be exported to excel sheet

 Search projects status, employee work status through a search panel

BENEFITS

 Track project status

 Track daily works on a project

 Monitor employee performance on a project

 Calculate time for total work done on a project

 Send work report to client in an excel sheet

Assets management is a web based software application. It helps in creating and managing a data repository of all the assets in your enterprise. You can track and manage any kind of asset in this application. Assets used internally or externally can also be managed in this application. This application is scalable for unlimited assets type and can be customized on any business requirement.

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KEY FEATURES

 Add and maintain a complete inventory of assets across your enterprise with different locations

 Segregate assets as per their categories

 Maintains complete records of assets with vendors information

 Maintain inventory of assets with purchase information, license, expiration dates and manufacturer details

 Track history and ownership of assets, and any modifications done on them

 Stay informed about every change in your inventory with automatic email notifications

 Segregate asset information branch wise or location wise

 Generate asset reports branch wise or location wise

BENEFITS

 Improve returns on assets

 Helps asset budgeting and forecasting

 Helps in asset tracking and inventory management

 Decrease costs and risk

 Improve asset-related decision making

 Lower’s TCO

 Gain control on asset inventory

 Helps loss detection

 Timely inventory updation and status helps risk reduction